Staff File Audit - Care Homes

Q1 | Unanswered

Is there a complete application form for the staff member, including employment history with no unexplained gaps?

Q2 | Unanswered

Is there a signed and dated interview record demonstrating a structured and values-based interview process?

Q3 | Unanswered

Are two written references on file, including one from the most recent employer, and are they verified for authenticity?

Q4 | Unanswered

Is there evidence of proof of identity (e.g., passport, driving licence, birth certificate) with a clear copy retained?

Q5 | Unanswered

Are right to work checks completed and documented in line with Home Office requirements (e.g., visa, settled status)?

Q6 | Unanswered

Is a current and clear DBS certificate on file, with date of issue and appropriate level of check (standard or enhanced)?

Q7 | Unanswered

Is there a record of the DBS update service subscription or a risk assessment where a check is pending?

Q8 | Unanswered

Is there a signed offer letter or contract of employment, including terms and conditions, role description, and start date?

Q9 | Unanswered

Are pre-employment health checks or declarations completed and reviewed for any adjustments required?

Q10 | Unanswered

Is evidence of relevant qualifications, training certificates, or professional registration (e.g., NMC) on file and valid?

Q11 | Unanswered

Is induction training documented, including completion of mandatory topics and shadowing arrangements?

Q12 | Unanswered

Is the Care Certificate progress (if applicable) recorded and completed within 12 weeks of start date?

Q13 | Unanswered

Are probation reviews completed at the appropriate intervals and documented with outcomes and support needs?

Q14 | Unanswered

Is the staff member’s supervision and appraisal history up to date, signed, and reflects reflective practice and goal setting?

Q15 | Unanswered

Are ongoing training records maintained, including mandatory refreshers and role-specific competencies?

Q16 | Unanswered

Are competency assessments completed and signed off (e.g., medication, moving & handling, infection control)?

Q17 | Unanswered

Is a current photo of the staff member on file for ID and safeguarding purposes?

Q18 | Unanswered

Are emergency contact details recorded and kept up to date?

Q19 | Unanswered

Is there a disciplinary or grievance log if applicable, with outcomes and actions documented in line with policy?

Q20 | Unanswered

Are records of any safeguarding concerns or allegations retained securely and handled in accordance with safeguarding procedures?

Q21 | Unanswered

Is the staff member’s right to work or professional status monitored for expiry or renewal needs (e.g., visa, PIN renewal)?

Q22 | Unanswered

Are declarations of criminal convictions or cautions obtained and reviewed annually?

Q23 | Unanswered

Are staff declarations of conflict of interest or secondary employment completed and reviewed?

Q24 | Unanswered

Is there evidence of GDPR and confidentiality agreement being signed?

Q25 | Unanswered

Is there a record of vaccination status (e.g., COVID-19, flu) if relevant to policy or public health guidance?

Q26 | Unanswered

Are file audits dated and signed, with clear notes of any actions or documents missing?

Q27 | Unanswered

Is there consistency across staff files to meet regulatory and legal expectations?

Q28 | Unanswered

Is the staff file stored securely, in line with data protection and confidentiality requirements?

Q29 | Unanswered

Is there a log or checklist of required documents, with completion status for quick review during inspections?

Q30 | Unanswered

Are leavers’ files archived with exit interview, handover, and relevant closure documentation included?