Digital Security and Data Protection Audit - Domiciliary Care

Q1 | Unanswered

Is there a data protection and information governance policy that complies with GDPR and Data Protection Act 2018?

Q2 | Unanswered

Are staff trained in data protection, confidentiality, and cyber security as part of induction and refresher programmes?

Q3 | Unanswered

Is a named Data Protection Officer or responsible person clearly designated?

Q4 | Unanswered

Are care records stored securely in line with legal requirements (e.g., password protection, encryption)?

Q5 | Unanswered

Are mobile devices used by staff (phones, tablets) password-protected and encrypted?

Q6 | Unanswered

Is access to care records and digital systems restricted to authorised personnel only?

Q7 | Unanswered

Are electronic systems used for rostering, care planning, or communication compliant with GDPR?

Q8 | Unanswered

Is there a procedure for reporting data breaches, and are staff aware of how to escalate them?

Q9 | Unanswered

Are data breaches or near misses logged, investigated, and reviewed for learning?

Q10 | Unanswered

Are paper records (if used) stored securely in locked cabinets or controlled-access rooms?

Q11 | Unanswered

Are data protection audits or spot checks conducted to identify and correct vulnerabilities?

Q12 | Unanswered

Are records only retained for the legally required period and then securely destroyed?

Q13 | Unanswered

Is personal data collected only for specific, legitimate purposes and with consent where applicable?

Q14 | Unanswered

Are consent forms used for collecting, storing, and sharing service user information?

Q15 | Unanswered

Are privacy notices shared with service users and updated as required?

Q16 | Unanswered

Do staff avoid storing personal data on personal devices or sending it via unsecure platforms (e.g., WhatsApp)?

Q17 | Unanswered

Are systems in place to manage user accounts and remove access when staff leave?

Q18 | Unanswered

Are passwords changed regularly and do staff use complex, secure combinations?

Q19 | Unanswered

Are care systems and software kept up to date with security patches and updates?

Q20 | Unanswered

Is anti-virus and firewall software installed and monitored on all relevant devices?

Q21 | Unanswered

Are care staff briefed on safe remote working and secure handling of digital information?

Q22 | Unanswered

Are service users informed of their rights to access and correct their data?

Q23 | Unanswered

Is digital access by external contractors or IT support controlled and monitored?

Q24 | Unanswered

Are email communications containing personal data encrypted or sent via secure platforms?

Q25 | Unanswered

Is staff understanding of data protection tested periodically (e.g., scenario-based questions, audits)?

Q26 | Unanswered

Is CCTV (if used in offices or staff areas) used in line with data protection law and clearly signposted?

Q27 | Unanswered

Is consent obtained before using digital tools (e.g., telecare apps, video calls) with service users?

Q28 | Unanswered

Are digital records included in the service’s business continuity and disaster recovery plans?

Q29 | Unanswered

Are lessons learned from data security incidents used to update training and protocols?

Q30 | Unanswered

Are digital security and data protection risks included in the organisational risk register?