Equipment Servicing Audit - Care Homes

Q1 | Unanswered

Is there a current Medical Devices / Equipment Management policy covering selection, servicing, checks, cleaning, storage, and decontamination?

Q2 | Unanswered

Is there a named lead responsible for equipment governance (e.g., clinical lead/registered manager) with clear accountability?

Q3 | Unanswered

Is there an up-to-date equipment inventory/register including make/model/serial numbers, location, owner (home vs leased), and service schedules?

Q4 | Unanswered

Are equipment servicing and checks included in the home’s governance cycle (audits, meetings, action plans) with escalation for overdue items?

Q5 | Unanswered

Are suppliers/contractors used for servicing vetted for competence, contracts, and response times (including emergency breakdown cover)?

Q6 | Unanswered

Is there a system for reporting defects and removing equipment from use immediately (quarantine/tagging)?

Q7 | Unanswered

Does the register include all relevant clinical/support equipment (oxygen concentrators/cylinders, suction, nebulisers, pulse oximeters, wheelchairs, pressure-relieving equipment, commodes, profiling beds where applicable)?

Q8 | Unanswered

Is equipment allocated appropriately to residents (right size, right function) with risk assessments and care plan links where relevant?

Q9 | Unanswered

Are wheelchair users assessed for correct chair type/size and postural support needs (including pressure risk)?

Q10 | Unanswered

Are bariatric equipment needs identified and supported with appropriately rated equipment (SWL) and space/access planning?

Q11 | Unanswered

Is there clear labelling/identification to prevent equipment mix-ups between residents (especially wheelchairs and oxygen equipment)?

Q12 | Unanswered

Are servicing schedules in place and followed for oxygen concentrators, regulators, suction devices, and other powered clinical equipment?

Q13 | Unanswered

Are service certificates/records available for each device showing date, work completed, outcome, and next service due?

Q14 | Unanswered

Are manufacturer instructions available and followed for maintenance and user checks (IFU kept on file or accessible)?

Q15 | Unanswered

Are electrical safety checks (PAT where applicable) aligned with servicing schedules for relevant devices?

Q16 | Unanswered

Are calibration checks performed where required (e.g., some monitoring devices), and records retained?

Q17 | Unanswered

Are overdue services identified promptly with risk mitigation (replacement device, supplier escalation, out-of-service controls)?

Q18 | Unanswered

Are routine user checks completed and recorded for equipment in regular use (function checks, alarms, tubing integrity)?

Q19 | Unanswered

Are oxygen flow meters, regulators, and tubing checked for damage/leaks before use?

Q20 | Unanswered

Are suction devices checked for correct pressure/function, canister integrity, and availability of consumables?

Q21 | Unanswered

Are wheelchairs checked routinely for brakes, tyres, footplates, armrests, and general stability?

Q22 | Unanswered

Are battery-powered devices checked for charge status and safe charging arrangements (no trip hazards, correct chargers)?

Q23 | Unanswered

Are devices cleaned between uses and after contamination, with documented cleaning schedules where required?

Q24 | Unanswered

Is oxygen prescribed and used under a clear clinical plan, with documented flow rates and indications?

Q25 | Unanswered

Are oxygen cylinders stored securely upright (where required), away from heat sources and ignition risks, with appropriate signage?

Q26 | Unanswered

Are oxygen concentrators positioned safely with adequate ventilation and not covered/obstructed?

Q27 | Unanswered

Are staff aware of oxygen fire safety rules (no smoking/open flames, grease/oil hazards, signage, escalation)?

Q28 | Unanswered

Are residents and visitors informed about oxygen-related restrictions (smoking policies, signage, supervised areas)?

Q29 | Unanswered

Are emergency procedures in place for oxygen-related incidents (fire, leak, equipment failure) and known to staff?

Q30 | Unanswered

Are risk assessments completed for residents using oxygen (including smoking risk, cognitive impairment, mobility, evacuation needs)?

Q31 | Unanswered

Are suction canisters, tubing, and filters changed according to guidance, with appropriate consumable stock levels maintained?

Q32 | Unanswered

Are single-use consumables used appropriately and disposed of as clinical waste?

Q33 | Unanswered

Are reusable components (if any) decontaminated according to manufacturer instructions and IPC policy?

Q34 | Unanswered

Are suction devices stored clean and ready for use, with emergency access assured (especially for choking risk residents)?

Q35 | Unanswered

Are staff trained and competent in suction use where it is part of care delivery, with clear scope of practice and escalation routes?

Q36 | Unanswered

Are wheelchairs serviced/maintained at defined intervals (in-house checks and external servicing where applicable)?

Q37 | Unanswered

Are wheelchair cushions assessed and maintained (pressure relief suitability, integrity checks, cleaning)?

Q38 | Unanswered

Are wheelchairs stored safely without blocking corridors/exits, and are they readily accessible to the correct resident?

Q39 | Unanswered

Are transfer risks managed (wheelchair brakes applied, footplates managed, correct hoisting/transfer plans followed)?

Q40 | Unanswered

Are residents’ wheelchairs labelled and personal settings maintained (seat height, tilt, footrest adjustments) where applicable?

Q41 | Unanswered

Are repairs actioned promptly, and is equipment removed from use if brakes/structure are unsafe?

Q42 | Unanswered

Are staff trained to use and check equipment relevant to their role (oxygen, suction, wheelchair safety checks)?

Q43 | Unanswered

Are competency assessments completed for higher-risk equipment use (oxygen therapy management, suction use)?

Q44 | Unanswered

Are agency/bank staff briefed on key equipment risks and resident-specific needs during induction?

Q45 | Unanswered

Are equipment-related care plan instructions clear (what device, settings, checks, cleaning, escalation)?

Q46 | Unanswered

Are incidents involving equipment failures recorded and investigated with learning and supplier follow-up documented?

Q47 | Unanswered

Are equipment failures/near misses logged and analysed for patterns (repeated breakdowns, supplier delays, training gaps)?

Q48 | Unanswered

Are backup arrangements in place for critical equipment (spare oxygen, spare concentrator, alternative suction access) where needed?

Q49 | Unanswered

Is there a process for urgent replacement/loan equipment from community services/suppliers?

Q50 | Unanswered

Are emergency contact numbers and service contracts available to staff (including out-of-hours)?

Q51 | Unanswered

Are residents’ risks assessed when critical equipment is unavailable (escalation to healthcare professionals, increased monitoring)?

Q52 | Unanswered

Can the home provide the equipment register showing service due dates and evidence of in-date servicing for oxygen and suction devices?

Q53 | Unanswered

Can staff demonstrate daily/weekly checks for a sample wheelchair and an oxygen/suction device, including where records are kept?

Q54 | Unanswered

Can the home show evidence of oxygen fire risk assessments, signage, and staff training/briefing records?

Q55 | Unanswered

Are there examples of equipment failures and documented actions taken (quarantine, repair, replacement, learning shared)?