Digital Security and Data Protection Audit - Domiciliary Care
Your Score: 0%
- Q1: Is there a data protection and information governance policy that complies with GDPR and Data Protection Act 2018?
- Q2: Are staff trained in data protection, confidentiality, and cyber security as part of induction and refresher programmes?
- Q3: Is a named Data Protection Officer or responsible person clearly designated?
- Q4: Are care records stored securely in line with legal requirements (e.g., password protection, encryption)?
- Q5: Are mobile devices used by staff (phones, tablets) password-protected and encrypted?
- Q6: Is access to care records and digital systems restricted to authorised personnel only?
- Q7: Are electronic systems used for rostering, care planning, or communication compliant with GDPR?
- Q8: Is there a procedure for reporting data breaches, and are staff aware of how to escalate them?
- Q9: Are data breaches or near misses logged, investigated, and reviewed for learning?
- Q10: Are paper records (if used) stored securely in locked cabinets or controlled-access rooms?
- Q11: Are data protection audits or spot checks conducted to identify and correct vulnerabilities?
- Q12: Are records only retained for the legally required period and then securely destroyed?
- Q13: Is personal data collected only for specific, legitimate purposes and with consent where applicable?
- Q14: Are consent forms used for collecting, storing, and sharing service user information?
- Q15: Are privacy notices shared with service users and updated as required?
- Q16: Do staff avoid storing personal data on personal devices or sending it via unsecure platforms (e.g., WhatsApp)?
- Q17: Are systems in place to manage user accounts and remove access when staff leave?
- Q18: Are passwords changed regularly and do staff use complex, secure combinations?
- Q19: Are care systems and software kept up to date with security patches and updates?
- Q20: Is anti-virus and firewall software installed and monitored on all relevant devices?
- Q21: Are care staff briefed on safe remote working and secure handling of digital information?
- Q22: Are service users informed of their rights to access and correct their data?
- Q23: Is digital access by external contractors or IT support controlled and monitored?
- Q24: Are email communications containing personal data encrypted or sent via secure platforms?
- Q25: Is staff understanding of data protection tested periodically (e.g., scenario-based questions, audits)?
- Q26: Is CCTV (if used in offices or staff areas) used in line with data protection law and clearly signposted?
- Q27: Is consent obtained before using digital tools (e.g., telecare apps, video calls) with service users?
- Q28: Are digital records included in the service’s business continuity and disaster recovery plans?
- Q29: Are lessons learned from data security incidents used to update training and protocols?
- Q30: Are digital security and data protection risks included in the organisational risk register?