Digital Security and Data Protection Audit - Care Homes

Answered 0 / 29(0% complete)

Score

0%

N/A counts as Yes (full credit). Unanswered reduces the score until completed.

Breakdown

0 Yes •0 No •0 N/A •29 Unanswered

0%100%

Answers Overview

0%Score (Yes + N/A)
Yes
0
No
0
N/A
0
Unanswered
29

Questions

0/29 answered

  • Q1 | Unanswered

    Is there an up-to-date data protection and digital security policy aligned with GDPR and the Data Protection Act 2018?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q2 | Unanswered

    Is there a named Data Protection Officer or responsible person overseeing compliance and incident response?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q3 | Unanswered

    Are staff trained on data protection, confidentiality, and secure record handling during induction and at regular intervals?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q4 | Unanswered

    Are digital devices (e.g., laptops, tablets, smartphones) encrypted, password-protected, and only accessible by authorised users?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q5 | Unanswered

    Are care records, both digital and paper, stored securely with access restricted based on role and need?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q6 | Unanswered

    Are digital systems (e.g., care planning software, medication systems) updated regularly with security patches and monitored for threats?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q7 | Unanswered

    Are passwords changed routinely and strong password policies enforced across all platforms?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q8 | Unanswered

    Are staff prohibited from using personal devices to access or record confidential information?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q9 | Unanswered

    Are records of staff access to digital systems (e.g., log-ins, amendments) auditable and retained securely?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q10 | Unanswered

    Is data backed up regularly and stored securely, with disaster recovery procedures in place?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q11 | Unanswered

    Are any data processing agreements in place with third-party IT or software providers, ensuring GDPR compliance?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q12 | Unanswered

    Are emails containing personal information sent via secure channels or encrypted services?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q13 | Unanswered

    Is there a clear protocol for the use of digital communication tools (e.g., email, apps, shared drives) within the home?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q14 | Unanswered

    Are CCTV systems, if in use, registered, compliant with ICO requirements, and clearly signed in public spaces?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q15 | Unanswered

    Are any staff photos, resident images, or videos stored and shared only with written consent?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q16 | Unanswered

    Is personal data collected only when necessary and for lawful, transparent purposes?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q17 | Unanswered

    Are residents informed of their data rights and how their personal information is used, stored, and shared?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q18 | Unanswered

    Are consent forms for data sharing (e.g., with relatives, professionals, digital platforms) up to date and signed?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q19 | Unanswered

    Are data breaches logged, investigated, reported (where required to the ICO), and used for learning?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q20 | Unanswered

    Are printed records (e.g., handover sheets, MAR charts, visitor logs) shredded or disposed of securely?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q21 | Unanswered

    Are agency staff and contractors informed of data protection expectations while on site?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q22 | Unanswered

    Is Wi-Fi access separated between resident, staff, and guest usage to protect sensitive data?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q23 | Unanswered

    Is the use of USBs or portable storage devices controlled and monitored?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q24 | Unanswered

    Are physical devices (e.g., tablets, care plan folders) stored securely when not in use?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q25 | Unanswered

    Is remote access to systems (e.g., for managers) protected by VPN, two-factor authentication, or similar safeguards?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q26 | Unanswered

    Are data protection audits carried out regularly and findings discussed in governance meetings?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q27 | Unanswered

    Are paper-based emergency backups for key records (e.g., medication, emergency contacts) kept securely?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q28 | Unanswered

    Is consent for third-party platforms (e.g., care monitoring apps, family portals) clearly documented and reviewed regularly?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

  • Q29 | Unanswered

    Are residents supported to understand digital risks if they access Wi-Fi or use devices independently?

    Supporting Notes
    No notes yet.
    Notes are stamped with your name, date and time.

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